Annual General Meeting (AGM) for Private Company

 NOTICE

                                                                           

                                                                           

Notice is hereby given that the Annual General Meeting of ............................. Ltd. will be held on .......................... day of ..................... 2011 at 10:00 A.M at the registered office of the company to transact the following business;

1.    To receive and adopt the Balance sheet and Directors Report for the year/period ended .....................................

 2.         To elect Directors and to consider the re-election of the retiring Directors.

3.         To declare dividend.

4.         To appoint Auditors and to fixation their remuneration.

5.         Miscellaneous, if any.

All the shareholders are hereby requested to attend the meeting positively.

(.......................................)

                       Managing Director

Copy to: All Shareholders.

                       

PROCEEDING OF THE ANNUAL GENERAL MEETING OF ......................... Ltd. HELD ON DAY OF ..................... DAY OF ..................., 2011 AT THE REGISTERED OFFICE OF THE COMPANY;

The signature of the shareholders confirming proceeding and resolution passed in the Annual General Meeting;

1. Mr. .................................

2. Mr. .................................

3. Mr. .................................

4. Mr. .................................

5. Mr. .................................

Mr. ............................., presided over the meeting of the company. The notice covering the meeting was read out. The Chairman then placed before the meeting the Balance Sheet & Profit & Loss Accounts of the company as at .......................... along with the Directors Report thereon for consideration and necessary approval by the members.

The following resolution were then passed in the meeting:

1.   That the Balance Sheet and the Directors Report after careful consideration has been accepted and hereby adopted by the members unanimously.

2.   The Chairmen declared that the company being a private one, the directors is not required to retire by rotation.

3.   The Chairman then pointed out that although the company had earned profit in ............., much fund are required for the purpose of extension of the project. In view of this no dividend was declared.

4.   The Auditors of the company ................................, Chartered Accountants being willing be and hereby appointed for a term of one year under the existing remuneration.

After light refreshment the meeting ended with a vote of thanks by the chair.

           

           

(...................................)

Chairman